Preventive healthcare (physical activities)

Rules for reimbursement

• All employees with a monthly salary, doctorial students and visiting reachers who are at least 6 months at the department has the right to reimbursement with SEK 1,500 (preventive healthcare allowance) every year for costs connected to approved types of activities

• The compensation comes in proportion to the number of months you are employed. E.g. if you are employed for 6 months you could request a half substitute, 750 SEK.

• Examples of approved activities are gymnastics, weight training, spinning, swimming, dancing and racquet sports. Team sports like football and handball are also included. The university does not pay compensation for startup fees, membership association or entrance fees to athletic events.

• Using the University staff gym cost SEK 500 a year per person. If you want access to the gym, you should contact the administrative manager at the department. The cost of SEK 500 is deducted from your annual preventive healthcare allowance.

How do I get compensation?

• Submit the original receipt along with a description of the activity, your name and social security number to the personnel manager. The receipt should not be older than 3 months. You can either attach the receipt on a standard A4 or use this form (link).

• The personnel manager fills in the department number and checks that the preventive healthcare allowance has not already been paid during the year and fills in the Excel file.

• The form is then signed by the department head or administrative head and the personnel manager submits the documentation to the payroll department.

• NOTE: for scholars and others that are not included in the payroll system, the reimbursement is managed via the Raindance system and an expenses form has to be filled in.

• The reimbursement is paid along with your salary. Documentation received after the 4th of the month is paid with next month's salary.

Other benefits

• Employees with a monthly salary are entitled to one hour of fitness training per week on paid work time (the hour is reduced if you work part-time).

• In Frescatihallen there are exercise classes that are free for the staff. For scholars and others who are not in the pay system it is required that the institution contacts The Personnel Department (primarily Tarja K.).

• The staff gym is for all employees at Stockholm University. The venue is located in Allhuset and is equipped with most forms of cardio and strength training equipment. The cost is SEK 500 between January and December and from July to December SEK 250. Read more about personnel gym here.